Intranet Site

 
  An Intranet is an effective, secure way of sharing information across your company to people you grant access to. It works the same way as the internet and can be viewed with a web browser such as Internet Explorer.

What are the Benefits ?

 

The Benefits include :-

  • A place to hold company information.
  • Online access to up-to-date company information.
  • Simple search facilities allowing users to locate their information quickly and efficiently.
  • Can be accessed by all employees or people you grant access to.
  • Easily maintainable allowing changes to be made when your system or business changes.
  • Will grow with your business.
  • Provides a secure environment that ensures your data is safe.

Used properly an Intranet site can greatly assist you in running your business, creating increased efficiency across all areas.

 

Is the Intranet easy to use?

All you need to know is how to click and attach.... if you can use email, you can use your Intranet site.

Screen Shots

What do you Hold in an Intranet

The information will vary from one company to the next. Below is a list of the information held on the Global Intranet system which can easily be expanded on.

Start/General

  • Announcements – includes details about product releases, employee news - new starters, retirements, births etc.
  • Events - Information about up and Coming Events including Trade Shows, Employee Functions.
  • Tasks - that have to be done, who has been assigned them and their due date.
  • General discussion – comments about current issues – Dress code, Sales ideas.
  • Links - to other sites that hold relevant information – Tax Office, Small Business sites, Exchange rate sites.
  • Contacts – Information about the people your team work with

Overview

  • History - the History of the company included when founded, its growth, when and what markets it expanded into and why.
  • Vision - The Vision of the company in terms of what it does and in what direction it is heading.
  • Purpose - Information about what the Company is all about.
  • Core Values - underlying principles and beliefs on how the Company operates.

Results

These will probably be restricted to certain employees based on their functional roles and the need to have this information.

  • Cash Flow – Inflows and Outflows of Funds that need to be monitored and controlled.
  • Profit and Loss – Profit and Loss for the Month/YTD
  • Sales – Sales Analysis summaries
  • Costs – Cost Analysis Summaries
  • Balance Sheet – the Assets and Liabilities of the company

On Line Documents

These are all the Invoices, Letters, Contracts and Other documents that are held in the On Line Document System.

It is possible to view documents according to their document type.

Roles

  • Organisational Charts – the positions and where they fit within the company
  • Job Descriptions – the responsibilities, duties and activities of position within the company.

Systems

  • Procedures – how to do each activity or task.
  • Flowcharts – a schematic overview of a particular activity or system.
  • Activities – a detailed step by step instruction of how to complete a given task.
  • Forms – the forms used by the company.

Knowledge

  • FAQ’s – frequently asked questions.
  • Policies – the rules by which the company operates.
  • Lists – can include employees, customers, suppliers etc.
  • Documents – various documents used within the company.
  • Standards – benchmarks against which we measure or work, performance or output.
  • Other Information – other documents, lists or information that does not go anywhere else.

Intranet Demo